Complete Keyboard Shortcuts for Windows POWER POINT
Keyboard shortcuts
To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Common Microsoft PowerPoint tasks
F6
Move clockwise among panes of normal view
SHIFT+F6
Move counterclockwise among panes of normal view
CTRL+SHIFT+TAB
Switch between Slides and Outline tabs of the Outline and Slides pane in normal view
ALT+SHIFT+LEFT ARROW
ALT+SHIFT+RIGHT ARROW
Demote a paragraph
ALT+SHIFT+UP ARROW
Move selected paragraphs up
ALT+SHIFT+DOWN ARROW
Move selected paragraphs down
ALT+SHIFT+1
Show heading level 1
ALT+SHIFT+PLUS SIGN
Expand text below a heading
ALT+SHIFT+MINUS SIGN
Collapse text below a heading
ALT+SHIFT+A
Show all or collapse all text or headings
Work with shapes, pictures, and WordArt
- Press ALT+U to choose AutoShape on the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.).
- Use the arrow keys to move through the categories of AutoShapes (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), and select the AutoShape you want.
- Press CTRL+ENTER.
Note To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.
- Use the keyboard to choose Text Box on the Insert menu.
- Press CTRL+ENTER.
- Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
- When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.
Note To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.
- Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
- Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
- Type the text you want, and then use the TAB key to select other options in the dialog box.
- Press ENTER to insert the WordArt.
Note To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.
Note If your insertion point is within text, press ESC.
Do one of the following:
· Select a single shape
To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
- Select more than one shape
- If it is not on your Drawing toolbar, add the Select Multiple Objects button.
- Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
- Press the RIGHT ARROW key until you reach the More Buttons arrow.
- Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
- Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
- On the Drawing toolbar, click Select Multiple Objects .
- Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.
Group or ungroup shapes, pictures, WordArt objects
- To group AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) objects, select the items you want to group and then press CTRL+SHIFT+G.
- To ungroup a group, select the group, and then press CTRL+SHIFT+H.
Rotate a shape, picture, or WordArt
- Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to rotate.
- On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Size tab.
- Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
- To preview the rotation, choose Preview.
You might have to move the dialog box in order to preview.
SHIFT+F9
Show or hide the grid (grid: A set of intersecting lines used to align objects.)
ALT+F9
Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)
CTRL+G
Change grid or guide settings
Change the position of a shape, picture, or WordArt on a slide
- Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
- On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Position tab.
- Under Position on slide, select the options you want.
- To preview the change, choose Preview.
You might have to move the dialog box in order to preview.
Change the size of a shape, picture, or WordArt
- Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
- On the Format menu, use the keyboard to choose the command for the type of object you selected— for example, AutoShape or Text Box— and then select the Size tab.
- Select the options you want.
- To preview the changes, choose Preview.
You might have to move the dialog box in order to preview the drawing object.
Copy the attributes of a shape
- Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with the attributes (attribute: An object or text feature, such as line fill or text color, that you can manipulate by using drawing tools and menu commands.) you want to copy.
If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.
- Press CTRL+SHIFT+C to copy the object attributes.
- Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
- Press CTRL+SHIFT+V.
SHIFT+RIGHT ARROW
One character to the right
SHIFT+LEFT ARROW
One character to the left
CTRL+SHIFT+RIGHT ARROW
To the end of a word
CTRL+SHIFT+LEFT ARROW
To the beginning of a word
SHIFT+UP ARROW
One line up
SHIFT+DOWN ARROW
One line down
ESC
An object (with text selected inside the object)
TAB or SHIFT+TAB until the object you want is selected
An object (with an object selected)
ENTER
Text within an object (with an object selected)
CTRL+A (on the Slides tab)
All objects
CTRL+A (in slide sorter view)
All slides
CTRL+A (on the Outline tab)
All text
Delete and copy text and objects
BACKSPACE
Delete one character to the left
CTRL+BACKSPACE
Delete one word to the left
DELETE
Delete one character to the right
CTRL+DELETE
Delete one word to the right
CTRL+X
Cut selected object
CTRL+C
Copy selected object
CTRL+V
Paste cut or copied object
CTRL+Z
Undo the last action
LEFT ARROW
One character to the left
RIGHT ARROW
One character to the right
UP ARROW
One line up
DOWN ARROW
One line down
CTRL+LEFT ARROW
One word to the left
CTRL+RIGHT ARROW
One word to the right
END
To the end of a line
HOME
To the beginning of a line
CTRL+UP ARROW
Up one paragraph
CTRL+DOWN ARROW
Down one paragraph
CTRL+END
CTRL+HOME
To the beginning of a text box
CTRL+ENTER
To the next title or body text placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.). If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.
SHIFT+F4
To repeat the last Find action
Move around in and work on tables
TAB
Move to the next cell
SHIFT+TAB
Move to the preceding cell
DOWN ARROW
Move to the next row
UP ARROW
Move to the preceding row
CTRL+TAB
Insert a tab in a cell
ENTER
TAB at the end of the last row
Add a new row at the bottom of the table
Edit a linked or embedded object
- SHIFT+TAB to select the object you want.
- SHIFT+F10 for the context menu.
- Select Worksheet Object, and select Edit.
Format and align characters and paragraphs
Change or resize the font
CTRL+SHIFT+F
Change the font
CTRL+SHIFT+P
Change the font size
CTRL+SHIFT+>
Increase the font size
CTRL+SHIFT+<
Decrease the font size
Apply character formats
CTRL+T
Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase
SHIFT+F3
Change the case of letters
CTRL+B
Apply bold formatting
CTRL+U
Apply an underline
CTRL+I
Apply italic formatting
CTRL+EQUAL SIGN
Apply subscript formatting (automatic spacing)
CTRL+SHIFT+PLUS SIGN
Apply superscript formatting (automatic spacing)
CTRL+SPACEBAR
Remove manual character formatting, such as subscript and superscript
Copy text formats
CTRL+SHIFT+C
Copy formats
CTRL+SHIFT+V
Paste formats
Align paragraphs
CTRL+E
CTRL+J
Justify a paragraph
CTRL+L
Left align a paragraph
CTRL+R
Right align a paragraph
You can use the following shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) while running your slide show presentation in full-screen mode.
N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)
Perform the next animation or advance to the next slide
P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
Perform the previous animation or return to the previous slide
number+ENTER
Go to slide number
B or PERIOD
Display a black screen, or return to the slide show from a black screen
W or COMMA
Display a white screen, or return to the slide show from a white screen
S or PLUS SIGN
Stop or restart an automatic slide show
ESC, CTRL+BREAK, or HYPHEN
End a slide show
E
Erase on-screen annotations
H
Go to the next hidden slide
T
Set new timings while rehearsing
O
Use original timings while rehearsing
M
Use mouse-click to advance while rehearsing
1+ENTER (or press both mouse buttons for 2 seconds)
Return to the first slide
CTRL+P
Redisplay hidden pointer and/or change the pointer to a pen
CTRL+A
Redisplay hidden pointer and/or change the pointer to an arrow
CTRL+H
Hide the pointer and navigation button immediately
CTRL+U
Hide the pointer and navigation button in 15 seconds
SHIFT+F10 (or right-click)
TAB
Go to the first or next hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) on a slide
SHIFT+TAB
Go to the last or previous hyperlink on a slide
ENTER while a hyperlink is selected
Perform the "mouse click" behavior of the selected hyperlink
SHIFT+ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink
Tip You can press F1 during a slide show to see a list of controls (control: A graphical user interface object, such as a text box, check box, scroll bar, or command button, that lets users control the program. You use controls to display data or choices, perform an action, or make the user interface easier to read.).
Browse hyperlinks in a slide show presentation
TAB
Go to the first or next hyperlink per slide
SHIFT+TAB
Go to the last or previous hyperlink per slide
ENTER while a hyperlink is selected
Perform the "mouse click" behavior of the selected hyperlink
SHIFT+ENTER while a hyperlink is selected
Perform the "mouse over" behavior of the selected hyperlink
The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later.
TAB
Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar
SHIFT+TAB
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar
ENTER
Perform the "mouse click" behavior of the selected hyperlink
SPACEBAR
Go to the next slide
BACKSPACE
Go to the previous slide
Send a presentation in an e-mail
Use the following keys (if you are sending the presentation as the body of the message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary. (If text within a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.) is selected, you must first press F2 to select the text box before pressing SHIFT+TAB.)
ALT+S
Send the current presentation as an e-mail message
CTRL+SHIFT+B
Open the Address Book
ALT+K
Check the names on the To, Cc, and Bcc lines against the Address Book
TAB
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
SHIFT+TAB
Select the previous field or button in the e-mail header
Online Help and the Microsoft Office Assistant
Display and use the Office Assistant
To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O.
In the Assistant balloon
ESC
Close an Assistant message or a tip
Keyboard shortcuts for using the Help Pane and Help window
The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the acvtive application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.
In the Help Pane
F1
Display the Help Pane.
F6
Switch between the Help Pane and the active application.
TAB
Select the next item in the Help Pane.
SHIFT+TAB
Select the previous item in the Help Pane.
ENTER
Perform the action for the selected item.
UP ARROW and DOWN ARROW
In a Table of Contents, select the next and previous item, respectively.
LEFT ARROW and RIGHT ARROW
In a Table of Contents, expand and collapse the selected item, respectively.
ALT+LEFT ARROW
Move back to the previous Task Pane.
ALT+RIGHT ARROW
Move forward to the next Task Pane.
CONTROL+SPACE
Open the menu of Pane options.
CONTROL+F1
Close and reopen the current Task Pane.
RIGHT ARROW
Expand a +/- list.
LEFT ARROW
Collapse a +/- list.
In the Help window
TAB
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHIFT+TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
ENTER
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+LEFT ARROW
Move back to the previous Help topic.
ALT+RIGHT ARROW
Move forward to the next Help topic.
CONTROL+P
Print the current Help topic.
UP ARROW AND DOWN ARROW
Scroll small amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWN
Scroll larger amounts up and down, respectively, within the currently-displayed Help topic.
ALT+U
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.
SHIFT+F10
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).
Microsoft Office basics
ALT+TAB
Switch to the next window
ALT+SHIFT+TAB
Switch to the previous window
CTRL+W or CTRL+F4
Close the active window
CTRL+F5
Restore the size of the active window after you've maximized it
F6
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once.
Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
SHIFT+F6
Move to a pane from another pane in the program window (counterclockwise direction)
CTRL+F6
When more than one window is open, switch to the next window
CTRL+SHIFT+F6
Switch to the previous window
CTRL+F7
When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.
CTRL+F8
When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.
CTRL+F9
Minimize a window to an icon (works only for some Microsoft Office programs)
CTRL+F10
Maximize or restore a selected window
PRINT SCREEN
Copy a picture of the screen to the Clipboard
ALT+PRINT SCREEN
Copy a picture of the selected window to the Clipboard
ALT+SHIFT+F10
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
DOWN ARROW
Select the next item in a smart tag menu.
UP ARROW
Select the previous item in a smart tag menu.
ENTER
Perform the action for the selected item in a smart tag menu.
ESC
Close the smart tag menu or message.
You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.
Note The hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) in this topic goes to the Web. You can switch back to Help at any time.
F6
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
CTRL+TAB
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHIFT+TAB
When a task pane is active, select the next or previous option in the task pane
CTRL+DOWN ARROW
Display the full set of commands on the task pane menu
DOWN ARROW or UP ARROW
Move among choices in a selected submenu; move among certain options in a group of options
SPACEBAR or ENTER
Open the selected menu, or perform the action assigned to the selected button
SHIFT+F10
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item
HOME or END
When a menu or submenu is visible, select the first or last command on the menu or submenu
PAGE UP or PAGE DOWN
Scroll up or down in the selected gallery list
CTRL+HOME or CTRL+END
Move to the top or bottom of the selected gallery list
Resize and move toolbars, menus, and task panes
- Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
- Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.
- Do one of the following:
- In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
- Select the Size command, and then press ENTER.
- Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.
- In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
- Select the Move command, and then press ENTER.
- Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
- In the task pane, press CTRL+SPACE to display a menu of additional commands.
- Use the DOWN ARROW key to select the Size command, and then press ENTER.
- Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
- In the task pane, press CTRL+SPACE to display a menu of additional commands.
- Use the DOWN ARROW key to select the Move command, and then press ENTER.
- Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
- When you are finished moving or resizing, press ESC.
TAB
Move to the next option or option group
SHIFT+TAB
Move to the previous option or option group
CTRL+TAB
Switch to the next tab in a dialog box
CTRL+SHIFT+TAB
Switch to the previous tab in a dialog box
Arrow keys
Move between options in an open drop-down list, or between options in a group of options
SPACEBAR
Perform the action assigned to the selected button; check or clear the selected check box
First letter of an option in a drop-down list
Open the list if it is closed and move to that option in the list
ALT+ the letter underlined in an option
Select an option; select or clear a check box
ALT+DOWN ARROW
Open a selected drop-down list
ESC
Close a selected drop-down list; cancel a command and close a dialog box
ENTER
Perform the action assigned to a default button in a dialog box
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.
HOME
Move to the beginning of the entry
END
Move to the end of the entry
LEFT ARROW or RIGHT ARROW
Move one character to the left or right
CTRL+LEFT ARROW
Move one word to the left
CTRL+RIGHT ARROW
Move one word to the right
SHIFT+LEFT ARROW
Select or unselect one character to the left
SHIFT+RIGHT ARROW
Select or unselect one character to the right
CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the left
CTRL+SHIFT+RIGHT ARROW
Select or unselect one word to the right
SHIFT+HOME
Select from the insertion point to the beginning of the entry
SHIFT+END
Select from the insertion point to the end of the entry
Use the Open and Save As dialog boxes
The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.
ALT+1
Go to the previous folder
ALT+2
Up One Level button: open the folder up one level above the open folder
ALT+3
Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
ALT+4
Delete button: delete the selected folder or file
ALT+5
Create New Folder button: create a new folder
ALT+6
Views button: switch among available folder views
ALT+7 or ALT+L
Tools button: show the Tools menu
SHIFT+F10
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file
TAB
Move between options or areas in the dialog box
F4 or ALT+I
Open the Look in list
F5
Refresh the file list
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